The process is quite simple to implement but if you have a number of employees you’ll need to plan the steps to prevent users having a bit of a melt-down which is generally what happens when change something in IT.Īt this point it is worth mentioning that because you are tightening up your security you need to ensure that email clients are compatible otherwise users could loose access to email accounts. Ok, you’ve decided that it’s time to tighten up your business security and implement MFA for your users.
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How to Configure Office 365 Multi-Factor Authentication The additional advantage is that the actual owner of the account being hacked would get a 2FA prompt on their phone, this will raise alarm bells that something isn’t right and they can take action i.e. If a hacker did manage to guess a password they wouldn’t get any further as they don’t have the second authentication method. This second authentication method proves that the person entering the password is the owner of the account. This is called “second factor authentication” or 2FA for short. your phone where you receive a text message. And then you are prompted by something you own i.e. This is a simple concept (I would wager that you already use MFA in one form or another already in your life outside of the business) where you are prompted for something you know, this is your password. Today we are going to focus on the technology that is included with every Office 365 subscription and that is “Multi-Factor Authentication” or MFA for short. How do we prevent our Office 365 accounts from being compromised? There are a number of options within the Office 365 estate, some come at additional cost. These are great but even the best passwords can be hacked in time. Don’t use the same password on multiple accounts.Don’t keep passwords in a notebook in your drawer.Don’t use the same password for all your accounts (this is more common that you’d think).Don’t use your company name in the password.Use simple words (Password, secret, name etc).Use a password safe for storing passwords of important accounts Included both upper and lower case letters.Instead of a word try using a phrase, this will naturally have more than 10 characters and probably easier to remember. Make your password at least 10 characters long, the longer the better.Let’s look at the basic password and the dos and don’ts that we should all be following: Do:
Passwords have been around since the early days of computing and yet we are no better at them as we where back then. The problem is when you have a popular system this makes it a target for hackers who prey on the weak (passwords) and use compromised accounts to their advantage, usually monetary. Office 365 continues to expand and more and more small businesses are joining the service daily.
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